Why You Should Always Receive a Certificate of Destruction

Posted on: August 22, 2023

Nearly every company is at risk of a data breach that can impact the security of their business and customers. These breaches can occur in various ways, including documentation theft caused by insufficient shredding.

Although many business owners understand that document shredding is critical for protecting information, they believe basic office shredders are enough. Choosing a company that provides NAID Certified shredding, and issues a Certificate of Destruction eliminates human error associated with in-house shredding.

What Is a Shredding Certificate of Destruction?

A Certificate of Destruction is a document containing critical details about the shredding services your company received. Shredding companies issue these certificates to their customers after they complete their services to certify the destruction of the documents. Besides providing you peace of mind, Certificates of Destruction prove your materials comply with the necessary privacy laws and are no longer at risk.

Examples of the information on a Certificate of Destruction include the date of the shredding, the order number, the equipment used, the types of documents destroyed and the shredding time.

Reasons to Get a Certificate of Destruction

If your company handles documents that contain sensitive data on any level, you are responsible for maintaining the confidentiality of the information. Many states have specific shredding laws that reflect regulations outlined in the Fair and Accurate Credit Transaction Act (FACTA), Gramm-Leach-Bliley Act and Health Insurance Portability and Accountability Act (HIPAA). Failure to follow these regulations can result in consequences like fines, legal issues and damage to your organization’s reputation.

Examples of the types of businesses that benefit from Certificates of Destruction include:

  • Health care providers and medical organizations
  • Banks and financial institutions
  • Government agencies
  • Manufacturing facilities with trade secrets
  • Law firms
  • Retailers

Advantages of Choosing TrueShred for Document Shredding

TrueShred understands the importance of reliable shredding and the consequences that can occur without it. Besides offering comprehensive on-site and off-site shredding services, TrueShred supplies a Certificate of Destruction document for each service visit. Whether you have a one-time shredding project or want to establish a regular shredding schedule, the TrueShred team will accommodate your needs, from paper destruction to electronics and other media types.

Contact TrueShred Today to Discover More

To learn more about how shredding services benefit your organization, the experts at TrueShred will assist you. TrueShred offers services to companies across the DC metro area, regardless of the frequency or the number of documents that require shredding. Contact TrueShred for a free quote.

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10:00 am Monthly Community Shredding
Monthly Community Shredding
Jan 13 @ 10:00 am – 2:00 pm
Recycling Event To accommodate residential and small business clients, TrueShred offers a paper shredding drop-off option. Bring your medium sized boxes (Regular Bankers Box) of sensitive papers and for just $10 per box watch the
Katy Moore, Office Administrator - Law Office of Kevin Wilson

”I have worked with several document destruction companies over the past ten years and until contracting with TrueShred, I hadn’t met a company with which I felt so compelled to share with professional colleagues. TrueShred’s personnel are always polite, considerate, timely and attentive. . . I trust all of my future shredding needs to TrueShred!”